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Collections

Collections represent simple, logical groupings of multiple records.

Creating new collections

Creating a new collection is similar to Creating new records, except that only some basic metadata is necessary. Similarly, no files can be uploaded.

Managing existing collections

Similar to records, collections have their own navigation menu, offering different tabs for viewing and managing collections. As most of the contents are similar to those of records, please refer to Managing existing records for more information about them, especially for contents not listed in the following sections.

Overview
This tab provides an overview of a collection, mainly related to its metadata. Additionally, the records that are part of a collection are directly listed in this overview.
Links
Besides linking collections to records, collections can also be linked to other collections, which is shown in this tab. This functionality can be used to create simple hierarchies of parent and child collections in order to improve the structuring of multiple resources, e.g. by representing projects and corresponding subprojects. Note that each collection may only have one parent, while the required permissions to link collections are handled similarly to other resource links.
Permissions
Besides managing the permissions of collections themselves, it is also possible to manage the roles of users and groups of all linked records in a collection in the corresponding tab. Specifically, this applies to all linked records where one can manage permissions. When selecting an empty role, the existing roles of all selected users and groups are removed instead.